Privacy Notice
Paperbox is part of Paperbox BV
- Address: Esplanade Oscar Van de Voorde 1, 9000 Gent
- Company Number: 0767.371.651
This Privacy Notice will explain how Paperbox uses the personal data it collects form when you engage with Paperbox as a:
- Client, Prospect, Supplier or Partner
- Website Visitor
- Job Applicant
- Newsletter Subscriber
What data do we collect?
When you engage with Paperbox as a Client, Prospect, Lead, Supplier or Partner, Paperbox collects:
- Contact details
- Business Correspondence details
When you visit our website, Paperbox collects:
- Necessary Cookies
When you apply for a job, Paperbox collects:
- Contact Details
- Curriculum Vitae
- Professional Qualifications
- Employment History
- Job Interviews and Evaluations
When you subscribe to the newsletter, Paperbox collects:
- Contact Details
How will we use your data?
When you engage with Paperbox as a Client, Prospect, Lead, Supplier or Partner, your data will be used for:
- Contact Details and Conversation Details are processed to engage in business correspondence
When you visit our website, your data will be used for:
- Necessary Cookies help us with basic functionality of our website, e.g. remember the language
When you apply for a job, your data will be used for:
- Paperbox needs this data to make a decision whether an applicant is suitable for a job at Paperbox
When you subscribe to the newsletter, your data will be used for:
- Paperbox needs your contact details to send the Newsletter
What lawful basis do we use?
When you’re a Client, Prospect, Lead, Supplier or Partner, we rely on the following basis:
- Legitimate interests of Paperbox
When you engage with Paperbox as a Website Visitor, we rely on the following basis:
- For Necessary Cookies, we rely on the legitimate interest of Paperbox
When you’re a Job Applicant, we rely on the following basis:
- Legitimate interest of Paperbox
When you’re a Newsletter Subscriber, we rely on the following basis:
- Your consent
Where do we store your data?
When you’re a Client, Prospect, Lead, Supplier or Partner, Paperbox uses the following parties to store your data:
- HubSpot
- Teamleader
- Google Workspace
When you’re a Job Applicant, Paperbox uses the following parties to store your data:
- Google Cloud
- Google Workspace
When you’re a Newsletter Subscriber, Paperbox uses the following parties to store your data:
- HubSpot
- Google Workspace
Sometimes transfers outside the EEA may take place. Such transfer is always subject to an appropriate level of protection.
How long will we keep your data?
When you’re a Client, Prospect, Lead, Supplier or Partner, Paperbox will store your data for:
- For Leads, Client, Prospect, Supplier or Partner, last mutual contact + 3 years
When you engage with Paperbox as a Website Visitor, Paperbox will store your data for:
- For Necessary Cookies: 26 months
When you’re a Job Applicant, Paperbox will store your data for:
- End of application + 5 years
When you’re a Newsletter Subscriber, Paperbox will store your data for:
- 3 years
What are your rights?
- You have the right to request Paperbox for copies of your personal data
- You have the right to correct any personal data you believe is inaccurate
- You have the right to withdraw your consent, in this case Paperbox will delete your data
- You have the right to object to the processing, in this case Paperbox will evaluate your request and erase your data if objection is valid
- You have the right not to be subject to solely automated decision making
- You have the right to lodge a complaint with the competent supervisory authority (,https://www.gegevensbeschermingsautoriteit.be/burger/acties/klacht-indienen,)
How can you contact us?
Queries can be directed to: dpo@paperbox.ai.